Hannah Senesh Community Day School Parent Association
Roles and Responsibilities
Membership
- All parents and guardians of current Senesh students are members of the Parent Association
- Members are eligible to nominate, self-nominate and vote annually for PA positions
- Members are encouraged to attend PA meetings during the school year
- All members are invited to participate and volunteer in PA events and activities
ELECTED POSITIONS, all one year terms
President
- Holds overall responsibility for the operations of the Parent Association
- Plans the agenda, schedules and conducts meeting
- Meets monthly with the Head of School
- Serves as calendar coordinator, ensuring PA programs and meetings are included in school calendar
- Collects and reviews Parent Association materials needed for the Directory and Family Handbook
- Oversees nominating process and election of positions for the following year
- Serves as an ex-officio member of all committees
- Attends all PA meetings and opens first PA meeting of the year
- Eligibility requirements: has previously served as a Vice President or Treasurer of the PA
Vice President, Communications
- Assists the President and assumes the duties of the President when President is unable to perform
- Works with President on PA communication through school news and emails
- Acts as volunteer coordinator, working closely with class parents and committee chairs
- Acts as new family coordinator
- Attends meetings of Head of School and Parent Association President
- Serves on the nominating committee
- With the President, oversees nominations and elections for the following year
- Attends all PA meetings and opens one PA meeting during the year
- Eligibility requirements: has previously served in an elected PA position
Vice President, Class Parent Coordination
- Assists the President and assumes the duties of the President when President is unable to perform
- Support, follow up and communicate regularly with Class Parents
- Facilitate Shemesh (Life Cycle Event) efforts with Class Parents and Treasurer
- Serves on the nominating committee
- Attends PA meetings and opens one PA meeting during the year
- Eligibility requirements: has previously served in an elected PA position
Treasurer
- Creates the budget for the coming school year with the President and Vice Presidents
- Monitors PA expenses and expenditures
- Keeps accurate accounts of all financial transactions of the Parent Association and provides a financial report at every PA meeting
- Handles payment and ordering for Shemesh Life Cycle events with input from Class Parents
- Works with Staff Appreciation Coordinator to distribute teacher gifts at Hanukah and end of year
- Records and submits receipts for reimbursement and invoices for PA events
- Attends all PA meetings and opens one PA meeting during the year
- Eligibility requirements: has previously served in an elected PA position
Events Co-Coordinators
- Plan activities and special events for families in the school
- Designate chairs to organize each event and assist/oversee their implementation
- Attend PA meetings and open one PA meeting during the year
Social Action Co-Coordinators
- Works closely with the PA, school and community to plan and carry out meaningful and age-appropriate community service activities
- Work with Class Parents to offer and organize community service activities for their grade
- Attends PA meetings and opens one PA meeting during the year
Holiday Celebrations Co-Coordinators
- Plan and facilitate PA contribution to school holiday celebrations such as Sukkah Hop, Purim Lunch Seudah, etc.
- Work with school administration to build community Shabbat program
- Attends PA meetings and opens one PA meeting during the year
Staff Appreciation Coordinator
- Coordinates Staff appreciation days and plans special treats
- Works with Treasurer to distribute teacher gifts at Hanukah and end of year
- Attends PA meetings and opens one PA meeting during the year
Class Parents (2-3 per grade)
- Build community within their grade
- Call new families to welcome them to the school
- Plan and organize two events for their grade during the school year: one social action and one social event
- Acknowledge and celebrate simchas and provide support during difficult times (Shemesh) in coordination with the class parents of the grades of siblings; coordinate purchases for Shemesh events with PA Treasurer
- Follow up with parents on PA reminders
- Create a class page to be printed in annual benefit journal (if needed)
- Encourage parent attendance and participation in school activities
- Coordinate volunteers for PA and school events and activities
- Speak at end of year grade event and give flowers to teachers on behalf of the parents
- Make sure at least one class parent from each grade is in attendance at every PA meeting
All PA events adhere to the laws of Kashrut, Shabbat and holidays.
Rules & Procedures
- All positions are for one year, beginning at the end of school year and continuing through the end of the following school year
- To accept an elected position, attend the May PA Meeting/Induction
- Attendance at a minimum of one PA meeting the previous year is needed in order to run for a Coordinator or Officer position
- To run for President, Vice Presidents and Treasurer, need to have been in an PA elected position the previous year and to have attended the majority of the PA meetings that year